WhatsApp Appointment Reminder Templates (10 to Cut No-Shows)

June 23, 2026

Looking for done-for-you appointment reminder? See how WhatsApp Appointment Reminders with kwiqreply works, then come back for the templates.

No-shows cost time and money, and email reminders get missed. A WhatsApp reminder lands where customers actually look. Here are ten appointment reminder templates you can copy and send. These are Utility messages tied to a booking.

Category: Utility. Appointment reminders relate to a specific booking, so they qualify as Utility messages.

10 WhatsApp appointment reminder templates

Copy any template below and paste it into kwiqreply. Replace each {{variable}} with your own field.

UtilityDay-before reminder

Hi {{1}}, this is a reminder for your appointment at {{2}} tomorrow at {{3}}. Reply C to confirm or R to reschedule.

ConfirmReschedule

UtilitySame-day

See you today, {{1}}! Your {{2}} appointment is at {{3}}. Please arrive 10 minutes early.

UtilityWith location

Hi {{1}}, your appointment on {{2}} at {{3}} is confirmed. Location: {{4}}. See you soon!

Get directions

UtilityClinic / doctor

Hi {{1}}, reminder for your consultation with {{2}} on {{3}} at {{4}}. Please bring any recent reports.

Reschedule

UtilitySalon / spa

Hi {{1}}, looking forward to seeing you for your {{2}} on {{3}} at {{4}}. Reply CANCEL if plans change.

UtilityReschedule prompt

Hi {{1}}, can't make {{2}}? No problem. Tap below to pick a new time for your appointment.

Reschedule

UtilityConfirmation request

Hi {{1}}, please confirm your appointment for {{2}} on {{3}}. Reply YES to keep it.

Yes, confirm

UtilityVirtual meeting

Hi {{1}}, your online appointment is on {{2}} at {{3}}. Join here at the time: {{4}}.

Join call

UtilityFollow-up booking

Hi {{1}}, it's time for your follow-up {{2}}. Tap to book a slot that works for you.

Book now

UtilityReminder with prep

Hi {{1}}, your {{2}} is on {{3}} at {{4}}. A quick tip to prepare: {{5}}. See you then!

Tips to get your templates approved

Pick the right category. Marketing, Utility or Authentication. Meta checks this, and it affects your cost.
Keep Utility non-promotional. Utility templates must relate to a specific transaction, not an offer.
Use variables, not personal data in the sample. Submit with placeholder examples for each {{variable}}.
Only message opted-in contacts. It protects your quality rating.
Add buttons where they help. Quick-reply and call-to-action buttons lift response.

See kwiqreply for yourself

kwiqreply is a WhatsApp Business API platform and CRM built on the official WhatsApp Business API, with a shared inbox, automation, AI agents and transparent pricing. Start free or book a walkthrough.

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Frequently asked questions

Do appointment reminders reduce no-shows?

Yes. Reminders on WhatsApp are read far more than email or SMS, which noticeably lifts attendance.

Can customers confirm or reschedule from the message?

Yes. Add quick-reply buttons so they can confirm or reschedule in one tap.

Appointment reminder templates by industry

Need templates tailored to your sector? See these focused collections:

Clinics & Healthcare Dental Salons & Spas Gyms & Fitness Car Service Pet Clinics & Vets Tutoring & Coaching Physiotherapy & Rehab Opticians & Eye Care

More template collections:

1 - Order confirmation

2 - Abandoned cart

3 - Payment reminder

4 - All WhatsApp message templates